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For IT & software companies
Hardware turns over fast. The paperwork has to keep up.
IT services firms retire more hardware, more often, across more locations than almost any other sector — and frequently under client contracts that specify how project equipment must be disposed of. One process, run the same way at every delivery centre, is the only thing that scales.
Start here
Send the approximate count and the cities involved. We will come back with a collection approach and the questions your client contracts will raise.
Request asset recovery
Our position
Client contracts are the real constraint
For most sectors, retirement is governed by internal policy. For an IT services company it is often governed by someone else's: the client whose project the hardware was bought for, whose data it touched, and whose MSA has a clause about disposition that nobody re-read after signing.
That changes what the documentation has to do. It is not enough to show that a laptop was recycled responsibly; you may need to show that it was wiped or destroyed to a stated standard, that its serial was recorded against a client project, and that the disposal happened within a stated period after the project closed.
We ask about client obligations at the scoping stage precisely because they are so easy to discover late. If a contract requires something we cannot meet, you will know before collection, not after.
Situations
You will probably recognise one of these.
Project close-out
A client engagement ends and the dedicated hardware — laptops, test servers, secure-room equipment — has to leave in a way the client's contract accepts.
Delivery-centre refresh
Several hundred developer machines replaced on a cycle, across two or three cities, with the old fleet accumulating in store rooms until someone owns the problem.
Lab and test-bed retirement
Servers, storage and networking bought for a specific platform or certification, now out of support and taking up rack space in a facility that is not a data centre.
Office consolidation
Two centres becoming one, with a vacate date, a landlord, and a great deal of hardware that is not moving to the new premises.
Our approach
What we do differently for you.
Serials mapped to your register
Every unit is recorded by serial so you can close it against your fixed-asset register and, where relevant, against a client project code.
Media handled to the client's standard
Where a client contract specifies a wipe or destruction standard, we confirm in writing whether we can meet it before you commit — or recommend media stays with you.
One schedule across cities
Delivery centres in Mumbai, Pune, Bengaluru or Hyderabad collected on one coordinated plan with identical documentation at each.
Value where it exists
Recent developer laptops and workstations often carry real residual value. It is assessed and agreed with you before collection, not discovered afterwards.
Process
Every engagement runs the same six stages.
- Step 01
Asset Discovery
Establish exactly what is being retired, and where it sits.
- Step 02
Collection & Logistics
Move the hardware off your floor without disrupting what stays.
- Step 03
Asset Assessment
Determine what still has working life, and what does not.
- Step 04
Data Security & Processing
Media handled the way you instruct, recorded line by line.
- Step 05
Reuse & Recovery
Keep working hardware working before it becomes material.
- Step 06
Responsible Recycling
Close out end-of-life material through accountable channels.
FAQ
Questions we are asked before the first call
- 01Our client requires a certificate of data destruction. Can you provide one?
- Only where we can evidence the process behind it. Tell us the exact standard the contract cites and we will confirm in writing whether we can meet it. If we cannot, the safest answer is usually for media to be removed and retained or destroyed under your own control before handover, with the hardware collected without drives.
- 02Can you collect from several delivery centres on one engagement?
- Yes. Multi-site programmes run on a single schedule with a per-site handover record and a programme-level reconciliation. Coverage for each city is confirmed at scoping.
- 03Do you buy back recent laptops?
- Where the fleet carries residual value, the commercial basis can reflect it. Generation, condition, completeness and volume determine the outcome, and we tell you what the assessment found rather than quoting an optimistic figure that changes later.
Retiring a fleet, a lab, or a whole centre?
Send the approximate count and the cities involved. We will come back with a collection approach and the questions your client contracts will raise.